Blog Declutter Office

Declutter the File Cabinet

With today’s technology, many of our documents are stored digitally, but I bet you still have a file cabinet, right? There are a probably a few reasons that you aren’t completely paperless: maybe you prefer paper, maybe you haven’t had time to scan documents or switch to online banking. Also, there are documents like wills, birth certificates, and passports that need to be on paper and in your file cabinet. Here are some tips for clearing out the clutter in your file cabinet to make room for the important things.

declutter the file cabinet

 

Scan Documents:

paper scanner

Most printers these days come with a scanner. Are there any documents in your file cabinet that you can scan and store digitally? Taking some time on the weekend to scan documents and organize them on your hard drive may be time consuming, but it will save a ton of space in your file cabinet.  

Stop The Papers From Coming In:

laptop

There are several ways to stop paper from entering your house.

  • Most of your banking and bill paying can be done online which cuts down on clutter, plus saves you money on stamps and checks!
  • Contact your health insurance company, IRA and college savings plans, and others to request electronic statements instead of paper.
  • Call your doctors offices to see if they have a “patient portal” option available where you can access your medical records with a secure log in.

After you thin out the file cabinet drawers, you’ll have room for what stays.

What Stays in the File Cabinet:

stacks of paper

Short Term:

-Papers that you access frequently, maybe a reference sheet that you use for work, a work or school directory, or a list of log in names and passwords. 

-Documents that you are currently working on, for example a bill that you are disputing.

-Keep a file for “paperwork to be scanned” and set some time aside to regularly scan and shred.

Long Term: 

The bulk of what remains will be the most important documents that you will hang on to for a long period of time. For example:

W2’s and 1099

Tax returns

Manuals for products and systems in your house

Mortgage papers and house documents

Work certifications and award certificates

Diplomas

Car titles

Insurance policies

Passports

Wills

Marriage licence

Birth certificates

file cabinet

Even in today’s “paperless” world, we still encounter paper on a daily basis, but that doesn’t mean we need to keep it all. It’s important to de-clutter your file cabinet so that you can quickly access the important documents quickly.  

declutter the file cabinet 

About the author

Anne Metz

Anne Metz is a housecleaner by day and a freelance writer by night. In her free time she follows her four young children around cleaning up their messes! You can follow her on facebook at 4onceuponamom or visit her blog at onceuponamom.net

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